Administration & Finance Officer

Duties/Responsibilities- Administration & Finance Officer

  • Assist with the day-to-day operations of the office. Organism, research and deliver on delegated activities.
  • Coordinate and liaise with building management, landlord, and ICT
  • Prepare and organize financial documents, assist in bill management and external audit compliance
  • Assist with meeting planning, communications, and minute taking
  • Assist with the onboarding and installation of new staff members including personnel related matters
  • Support payroll processing including file and record keeping
  • Logistics and procurement lead, facilitate compliance
  • Develop and maintain electronic and manual filling systems and procedures
  • Draft routine correspondence, manage office inventory, and access cards related to office facilities
  • Provide logistical and other support for internal and external events, visits, contacts, and services
  • Coordinate and produce content for SECHILD web site, social media handle and newsletter, linking to outreach and advocacy objectives across departments as needed.
  • Update and administer SECHILD’s online donation pages and donor databases (Global giving etc)
  • Support, as needed, with fundraising and outreach efforts
  • Other additional administration, finance and communications tasks, as requested
  • Establishing a set of internal controls that are presented to the Trustees for approval.
  • Overseeing the planning of cash as they flow into (donations) and out (expenses) of the organization.
  • Preparing annual, operational, five-year strategic, and capital budgets.
  • Reviewing annual, operational, strategic and capital budgets.
  • Maintaining books of account and ensuring standard documentation of each of organization’s transaction.
  • Carrying out budget preparation and revision, monitoring, and analysis in a periodical basis.
  • Maintaining and updating organization’s regulations and the existing policies.
  • Assisting the external auditor during organization and project audit and following up auditor’s recommendation.

Skills and Experience

  • Solid office administration experience preferably in an international environment.
  • Superior attention to detail and organizational skills.
  • Ability to work with tight deadlines and deliver results with limited supervision.
  • Ability to function under pressure and to handle multiple tasks simultaneously.
  • Excellent computer skills, including proficiency in Word, Excel, PowerPoint, etc
  • Self-motivated and with a positive attitude.
  • Conscientious, collegial and service oriented.
  • Flexible, innovative and effective in working collaboratively as part of a multicultural team.
  • Experience in a similar role.
  • In-depth knowledge of financial regulations and accounting processes.
  • Outstanding analytical and time management skills.
  • Experience using financial software and in-depth understanding of accounting software’s (QuickBooks, Sage, Odoo,etc)
  • Strong attention to detail.
  • Excellent written and verbal communication skills.
  • Advanced MS Excel skills.
  • Excellent analytical and numerical skills.
  • Sharp time management skills.
  • Strong ethics, with an ability to manage confidential data.

To apply send CV to