Duties/Responsibilities- Administration & Finance Officer

• Assist with the day-to-day operations of the office. Organism, research and deliver on delegated activities.
• Coordinate and liaise with building management, landlord, and ICT
• Prepare and organize financial documents, assist in bill management and external audit compliance
• Assist with meeting planning, communications, and minute taking
• Assist with the onboarding and installation of new staff members including personnel related matters
• Support payroll processing including file and record keeping
• Logistics and procurement lead, facilitate compliance
• Develop and maintain electronic and manual filling systems and procedures
• Draft routine correspondence, manage office inventory, and access cards related to office facilities
• Provide logistical and other support for internal and external events, visits, contacts, and services
• Coordinate and produce content for SECHILD web site, social media handle and newsletter, linking to outreach and advocacy objectives across departments as needed.
• Update and administer SECHILD’s online donation pages and donor databases (Global giving etc)
• Support, as needed, with fundraising and outreach efforts
• Other additional administration, finance and communications tasks, as requested
• Establishing a set of internal controls that are presented to the Trustees for approval.
• Overseeing the planning of cash as they flow into (donations) and out (expenses) of the organization.
• Preparing annual, operational, five-year strategic, and capital budgets.
• Reviewing annual, operational, strategic and capital budgets.
• Maintaining books of account and ensuring standard documentation of each of organization’s transaction.
• Carrying out budget preparation and revision, monitoring, and analysis in a periodical basis.
• Maintaining and updating organization’s regulations and the existing policies.
• Assisting the external auditor during organization and project audit and following up auditor’s recommendation.

Skills and Experience

• Solid office administration experience preferably in an international environment.
• Superior attention to detail and organizational skills.
• Ability to work with tight deadlines and deliver results with limited supervision.
• Ability to function under pressure and to handle multiple tasks simultaneously.
• Excellent computer skills, including proficiency in Word, Excel, PowerPoint, etc
• Self-motivated and with a positive attitude.
• Conscientious, collegial and service oriented.
• Flexible, innovative and effective in working collaboratively as part of a multicultural team.
• Experience in a similar role.
• In-depth knowledge of financial regulations and accounting processes.
• Outstanding analytical and time management skills.
• Experience using financial software and in-depth understanding of accounting software’s (QuickBooks, Sage, Odoo,etc)
• Strong attention to detail.
• Excellent written and verbal communication skills.
• Advanced MS Excel skills.
• Excellent analytical and numerical skills.
• Sharp time management skills.
• Strong ethics, with an ability to manage confidential data.

To apply send CV to careers@sechild.org