Duties/Responsibilities- Administration & Finance Officer
- Assist with the day-to-day operations of the office. Organism, research and deliver on delegated activities.
- Coordinate and liaise with building management, landlord, and ICT
- Prepare and organize financial documents, assist in bill management and external audit compliance
- Assist with meeting planning, communications, and minute taking
- Assist with the onboarding and installation of new staff members including personnel related matters
- Support payroll processing including file and record keeping
- Logistics and procurement lead, facilitate compliance
- Develop and maintain electronic and manual filling systems and procedures
- Draft routine correspondence, manage office inventory, and access cards related to office facilities
- Provide logistical and other support for internal and external events, visits, contacts, and services
- Coordinate and produce content for SECHILD web site, social media handle and newsletter, linking to outreach and advocacy objectives across departments as needed.
- Update and administer SECHILD’s online donation pages and donor databases (Global giving etc)
- Support, as needed, with fundraising and outreach efforts
- Other additional administration, finance and communications tasks, as requested
- Establishing a set of internal controls that are presented to the Trustees for approval.
- Overseeing the planning of cash as they flow into (donations) and out (expenses) of the organization.
- Preparing annual, operational, five-year strategic, and capital budgets.
- Reviewing annual, operational, strategic and capital budgets.
- Maintaining books of account and ensuring standard documentation of each of organization’s transaction.
- Carrying out budget preparation and revision, monitoring, and analysis in a periodical basis.
- Maintaining and updating organization’s regulations and the existing policies.
- Assisting the external auditor during organization and project audit and following up auditor’s recommendation.
Skills and Experience
- Solid office administration experience preferably in an international environment.
- Superior attention to detail and organizational skills.
- Ability to work with tight deadlines and deliver results with limited supervision.
- Ability to function under pressure and to handle multiple tasks simultaneously.
- Excellent computer skills, including proficiency in Word, Excel, PowerPoint, etc
- Self-motivated and with a positive attitude.
- Conscientious, collegial and service oriented.
- Flexible, innovative and effective in working collaboratively as part of a multicultural team.
- Experience in a similar role.
- In-depth knowledge of financial regulations and accounting processes.
- Outstanding analytical and time management skills.
- Experience using financial software and in-depth understanding of accounting software’s (QuickBooks, Sage, Odoo,etc)
- Strong attention to detail.
- Excellent written and verbal communication skills.
- Advanced MS Excel skills.
- Excellent analytical and numerical skills.
- Sharp time management skills.
- Strong ethics, with an ability to manage confidential data.
To apply send CV to careers@sechild.org